Members of the Public – Privacy Notice
The information you provide (personal information such as name, address, email address, phone number) will be processed and stored to enable us to contact you, respond to your enquiry, provide information, and/or access our services.
We hold contact details for parish groups and parish registered charities for the purpose of our role representing the community.
We publish on the Blackawton community website (www.blackawtoncommunity.com) items provided by others such as notices and the Blackawton Beacon newsletter. These are shared on the understanding that the provider of the item has a legal basis for sharing any personal data included.
Sensitive personal data
Sensitive personal data is personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation. Blackawton Parish Council does not ordinarily collect sensitive personal data. In a case where it was necessary to do so explicit consent is obtained.
Cemetery – Privacy Notice
When you make arrangements for an interment or a memorial the personal information you provide, such as name, address, email address, and phone number will be retained while it is useful to contact you about providing the service, invoicing, and about maintenance of the grave. Some records are retained indefinitely. We maintain records of grants of exclusive right of burial, interments, and memorials to manage the Cemetery and to meet our legal obligations. We are required by law to make the register of grants available to the public on request, including the name and address of the grantee. We are also required by law to maintain a register of burials including the full name, age, and address of the people interred, and to make that register available to the public.
General Information
Who are we?
This Privacy Notice is provided to you by the Blackawton Parish Council. Blackawton Parish Council and its Councillors are the data controllers for your data.
The Council works with other data controllers, for example other local authorities and contractors. We may need to share your personal data with them so that they can carry out their responsibilities to the Blackawton Parish Council.
Blackawton Parish Council will comply with data protection law. This law says that the personal data we hold about you must be:
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Used lawfully, fairly and in a transparent way.
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Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
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Relevant to the purposes we have told you about and limited only to those purposes.
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Accurate and kept up to date.
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Kept only as long as necessary for the purposes we have told you about.
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Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.
Information security
Blackawton Parish Council has a duty to ensure the security of personal data. We take steps to protect your information from unauthorised access, loss, manipulation, falsification, destruction, or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies. Copies of these policies can be requested and are available on the website.
We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which it will be deleted. (You may request the deletion of your data held by Blackawton Parish Council at any time).
Sharing Information
The Council will only share your personal data under limited circumstances, when there is a lawful basis to do so.
The Council will share data if there is an issue that puts the safety of staff at risk; with law enforcement and government bodies where there is a lawful requirement/basis for us to do so, and with emergency services and local authorities to help them to respond to an emergency situation.
We do not sell your data.
Children
We will not process any data relating to a child (under 13) without the express parental/ guardian consent of the child concerned.
Access to information
You have the right to request access to the information we have on you. You can do this by contacting our Data Information Officer, the Blackawton Parish Clerk: 07979 391442 or parishclerk@blackawtoncommunity.com
Information correction
If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact our Data Information Officer to request this: Blackawton Parish Clerk, 07979 391442 or parishclerk@blackawtoncommunity.com.
Information deletion
If you wish Blackawton Parish Council to delete the information about you please contact our Data Information Officer to request this: Blackawton Parish Clerk, 07979 391442 or parishclerk@blackawtoncommunity.com.
Right to object
If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact the Blackawton Parish Clerk to object.
Transfer of Data Abroad
Any personal data transferred to countries or territories outside the United Kingdom will only be placed on systems complying with measures giving equivalent protection of personal rights. Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.
How long do we keep your personal data?
We will keep records while they are useful or relevant and/or as required by law. For example some Cemetery records are retained indefinitely. There are detail in the Document Retention and Disposal Schedule.
Rights related to automated decision-making and profiling
Blackawton Parish Council does not use any form of automated decision making or the profiling of individual personal data.
Complaints
If you have a complaint regarding the way your personal data has been processed, you may make a complaint to:
Blackawton Parish Council Data Information Officer: Blackawton Parish Clerk, 07979 391442 or parishclerk@blackawtoncommunity.com and
The Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, casework@ico.org.uk, Tel: 0303 123 1113
Summary
In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information, and service provision. We do not use profiling and we do not sell your data. We do not use your data for purposes other than those specified. We take steps to ensure that your data is stored securely. We delete all information deemed to be no longer useful or relevant. We review our privacy policies to keep them up to date in protecting your data.
You can request a copy of our policies at any time or access them on https://blackawtoncommunity.com/parish-council/governance-policies/
Version History
Approved: 13/7/26
Replaces 2018 June Blackawton General Privacy Notice
Adapted from Society of Local Council Clerk Model © Copyright 2026 SLCC