Earmarked Reserves 2026 August 31

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You are hereby summoned to attend the monthly meeting of Blackawton Parish Council to be held on Monday 14 September 2026 at 7:30 p.m. in Blackawton Village Hall for the purpose of transacting the following business.

a. Open Forum

The Chair invites Questions from Parishioners.

b. Councillors Forum

Cllrs may raise items for attention or for future consideration.

AGENDA

1. Apologies

To receive apologies for absence

2. Declarations of Interest

To receive declarations of Members’ interests in Agenda items

3. Co-option to fill the current Vacancy for a Parish Councillor

To consider approving the Clerk’s recommendation that BPC considers the possible two candidates in its 12 October meeting.

4. Minutes of Previous Meetings

To approve the Minutes of the Meeting held on 13 July 2026.

5. Report from Devon County Council Councillor

6. Report from South Hams District Council Councillor

7. Planning Applications

   1. South Hams District Council’s Planning Decisions

To note the decisions as follows:

• 1466/26/HHO 2 Greenslade Road Blackawton TQ9 7BP. Demolish & replace existing conservatory with minor alterations. Refusal.

• 2001/26/TEX Wadstray House Blackawton TQ9 7DE. Tree Works No Objection Raised Tree Works No Objection Raised.

• 2159/26/COM Church Quillet Blackawton. Notice of intent to install electronic communication apparatus comprising one light wooden pole at 10 metres high (Ref: WH5RHF4T). Do not wish to comment.

• 2219/26/COM Near Shearstone Barn Blackawton TQ9 7DG. Notice of intent to install electronic communication apparatus comprising two x 10m light wooden poles (Ref: WH5RGH5H). Do not wish to comment.

• 1703/26/ARC Development At Sx 8052 5109 Town Farm School Lane Blackawton. Application for approval of details reserved by condition 20 (Traffic Management Plan) of planning consent 3878/18/VAR. Discharge of Condition Approved

1. 2. Review of New Applications

To comment to SHDC on the following applications:

• 2151/26/HHO Pruston House Blackawton TQ9 7AJ. Upgrade conservatory, new form breakfast room, side link & rear porch.

• 2258/26/FUL Westdown Blackawton TQ9 7AL. General Purpose Agricultural Building.

• Full Variation application to the premises licence SHPL0295 from Punch Taverns Limited for The Seale Arms, 10 Victoria Road, Dartmouth, TQ6 9SA.

To note the following premises licence applications. They have closed to comments. No extraordinary meeting was considered necessary to comment:

• Full Variation application to the premises licence SHPL0536 from Mad Hatters Tea Room & Restaurant, on the ground floor at 10 Fairfax Place, Dartmouth, TQ6 9AD.

• New premises licence from the Henderson Seafood Limited for The Counter, Unit 5, Old Market Square, Dartmouth, TQ6 9SE

For information:

• 2125/26/SCO Town Farm School Lane Blackawton TQ9 7BE. Request for EIA screening opinion for a Solar Farm. Under Consideration.

8. Consultations

• SHDC Joint Local Plan: Scoping consultation to gather views. Closes 24/9/26.

9. French Furze Development

To receive an update.

10. Wind Turbine Feasibility Study

To note the update Reports.

To consider a data management contract with Community Power Solutions.

11. Use of the Blackawton Cemetery Shed

To consider the proposal to use the shed to store some Wormcharming Festival equipment.

12. Maintenance of Footpaths 18 and 19 in Blackawton

To consider South Hams Ramblers offer to carry out works for free labour and reimbursement for materials cost.

13. Stonemason Work completed on Churchyard Walls

To receive a report on the project.

To consider the invoices for Traffic Management and Stonemasonry.

14. Repointing of Lychgate Piers and Wall on Park Lane near Cousins Cross

To confirm that BPC will submit the necessary List B application to the Church of England, Exeter Diocese.

15. Conservation and Maintenance of Churchyard Gates

To consider the proposal including approval of a procurement exercise and a project to request a grant from National Heritage Lottery Fund but not Heritage England.

16. Traffic Collision Log

To note there is a log form on the website. To consider provision of paper copies in the Community Shop and whether adding the collection of vehicle details and contact details is required for the log’s purpose.

17. Review of Data Protection Compliance

To receive an update and consider the action items.

18. Finance

    1. Update on Current Financial Position

To receive Reports and Bank Reconciliations at 31 July and 31 August.

1. 2. Payments

To authorise the following payments

• Clerk July & August Expenses Reimbursement £53.97

• Grounds Maintenance Frequent cuts 4 and 18 August 2026:

Churchyard £210.00

Cemetery £228.00

Payments authorised since the last monthly meeting

• Tree ties (12) for Rowan trees (Cllr Luckens reimbursed) £23.97

• Replacement tap for Water Butt in the Cemetery (Cllr Luckens reimbursed) £9.19

• Replacement of safety glass in Woodlands bus shelter (Incl. VAT, in two equal payments) £509.52

• Churchyard Stonemason Traffic Management – Invoice #1 (under BPC Fin. Regs: 7.8 iv) £3,360.00

• Creation of website traffic log requested by BPC £55.00

Payments made since the last monthly meeting authorised by BPC annually

• Grounds Maintenance Frequent cuts 7 and 21 July 2026:
  Churchyard £210.00

Cemetery £228.00

19. Insurance Claim for Cost to Replace Glass in the Bus Shelter at Woodlands

To decide if BPC will make a claim.

20. Direct Debits

To approve setting up direct debits for regular payments for: the SIM only service for Clerk’s mobile phone and for the Parish Council’s Cloud storage.

21. Website Domains

To consider approving the proposal to move the blackawtoncommunity.com domain to a new registrar.

22. Cemetery Fees

To note that the annual CPI increase was implemented from 14 August and that it was due on 1 April.

23. Contracts

    1. Clerk’s Pay Award 26/27

To note that the 26/27 NJC Award has been agreed and will be implemented in September 2026 and back pay payments made to 1 April 2026.

1. 2. Bus Shelter Cleans

To note that the contract with Dartmouth Town Council has not yet been renewed and DTC will advise its availability after 14 September.

24. Correspondence

To note or consider:

• Invitation from Co-editor of the Voice for councillors to attend or send short written message from the Parish Council to be read to attendees: People’s Emergency Briefing Stoke Fleming Village Hall Fri. 18/9/26 6:30 p.m.

25. Next Meeting

To confirm the next meeting of the Parish Council will be held on Monday 12 October at 7:30 p.m.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

Annette Thom

Parish Clerk

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PRIVACY NOTICE

For staff*, councillors and Role Holders**

*“Staff” means employees, workers, agency staff and those retained on a temporary or permanent basis

**Includes, volunteers, contractors, agents, and other role holders within the council including former staff*and former councillors. This also includes applicants or candidates for any of these roles.

Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photograph, video, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual (e.g. a list of staff may contain personnel ID numbers rather than names but if you use a separate list of the ID numbers which give the corresponding names to identify the staff in the first list then the first list will also be treated as personal data). The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR”) and other legislation relating to personal data and rights such as the Human Rights Act.

Who are we?

This Privacy Notice is provided to you by the Blackawton Parish Council. Blackawton Parish Council and its Councillors are the data controllers for your data.

The council may work together with:

• Other data controllers, such as local authorities, public authorities, central government and agencies such as HMRC and DVLA

• Staff pension providers

• Former and prospective employers

• DBS services suppliers

• Payroll services providers

We may need to share personal data we hold with them so that they can carry out their responsibilities to the council and our community. The organisations referred to above will sometimes be “joint data controllers”. This means we are all responsible to you for how we process your data where for example two or more data controllers are working together for a joint purpose. If there is no joint purpose or collaboration then the data controllers will be independent and will be individually responsible to you.

Volunteers, contractors, and agents

When working with us we will collect personal data required to deliver the service or project. You will in most cases use your own phone and email address. The personal data you provide, including your full name, phone number, and email address, will be shared as required to deliver the service or project.

Councillors

When you sign your acceptance of office and take your seat on Blackawton Parish Council the personal information you provide such as your name, address, email address, and phone number will be processed and stored for administrative purposes. You are required to complete a register of interests which is made public on the South Hams District Council’s website and is available for inspection, this publication excludes your home address. Blackawton Parish Council will provide you with a dedicated email address for conducting Council business. It is Blackawton Parish Council practice to publish in the Blackawton Beacon community newsletter and on the Blackawton community website Councillors full name, council email address and your contact phone number to support it to deliver its service to the Blackawton community. You may also choose to add a photo and a short biography to the website.

Your name, phone number, and dedicated email address will be shared with other parties in the course of your work as a Parish Councillor, for example with the District and County Council or with contractors employed by the Blackawton Parish Council.

The council will comply with data protection law. This says that the personal data we hold about you must be:

• Used lawfully, fairly and in a transparent way.

• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

• Relevant to the purposes we have told you about and limited only to those purposes.

• Accurate and kept up to date.

• Kept only as long as necessary for the purposes we have told you about.

• Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.

What data do we process?

• Names, titles, and aliases, photographs.

• Start date / leaving date

• Contact details such as telephone numbers, addresses, and email addresses.

• Where they are relevant to our legal obligations, or where you provide them to us, we may process information such as gender, age, date of birth, marital status, nationality, education/work history, academic/professional qualifications, employment details, hobbies, family composition, and dependants.

• Non-financial identifiers such as passport numbers, driving licence numbers, vehicle registration numbers, taxpayer identification numbers, staff identification numbers, tax reference codes, and national insurance numbers.

• Financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers, and claim numbers.

• Financial information such as National Insurance number, pay and pay records, tax code, tax and benefits contributions, expenses claimed.

• Other operational personal data created, obtained, or otherwise processed in the course of carrying out our activities, including but not limited to, recordings of telephone messages, IP addresses and website visit histories, logs of visitors, and logs of accidents, injuries and insurance claims.

• Recruitment information (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process and referral source (e.g. agency, staff referral))

• Location of employment or workplace.

• Other staff data (not covered above) including; level, performance management information, languages and proficiency; licences/certificates, immigration status; employment status; information for disciplinary and grievance proceedings; and personal biographies.

• Information about your use of our information and communications systems.

We use your personal data for some or all of the following purposes:

We collect personal data required to allow us to perform our contract with you, deliver a service, or to enable us to comply with legal obligations. For example:

• To deliver projects and services

• Making a decision about your recruitment or appointment.

• Determining the terms on which you work for us.

• Checking you are legally entitled to work in the UK.

• Paying you and, if you are an employee, deducting tax and National Insurance contributions.

• Providing any contractual benefits to you

• Liaising with your pension provider.

• Administering the contract we have entered into with you.

• Management and planning, including accounting and auditing.

• Conducting performance reviews, managing performance and determining performance requirements.

• Making decisions about salary reviews and compensation.

• Assessing qualifications for a particular job or task, including decisions about promotions.

• Conducting grievance or disciplinary proceedings.

• Making decisions about your continued employment or engagement.

• Making arrangements for the termination of our working relationship.

• Education, training and development requirements.

• Dealing with legal disputes involving you, including accidents at work.

• Ascertaining your fitness to work.

• Managing sickness absence.

• Complying with health and safety obligations.

• To prevent fraud.

• To ensure network and information security, including preventing unauthorised access to our computer and electronic communications systems and preventing malicious software distribution.

• Equal opportunities monitoring.

• To undertake activity consistent with our statutory functions and powers including any delegated functions.

• To maintain our own accounts and records;

• To seek your views or comments;

• To process a job application;

• To administer councillors’ interests

• To provide a reference.

Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal data.

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the contract we have entered into with you.

• Where we need to comply with a legal obligation.

We may also use your personal data in the following situations, which are likely to be rare:

• Where we need to protect your interests (or someone else’s interests).

• Where it is needed in the public interest [or for official purposes].

How we use sensitive personal data  

• We may process sensitive personal data relating to staff, councillors and role holders including, as appropriate:

  • information about your physical or mental health or condition in order to monitor sick leave and take decisions on your fitness for work;

  • your racial or ethnic origin or religious or similar information in order to monitor compliance with equal opportunities legislation;

  • in order to comply with legal requirements and obligations to third parties.

• These types of data are described in the GDPR as “Special categories of data” and require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal data.

• We may process special categories of personal data in the following circumstances:

  • In limited circumstances, with your explicit written consent.

  • Where we need to carry out our legal obligations.

  • Where it is needed in the public interest, such as for equal opportunities monitoring or in relation to our pension scheme.

  • Where it is needed to assess your working capacity on health grounds, subject to appropriate confidentiality safeguards.

• Less commonly, we may process this type of personal data where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.

Do we need your consent to process your sensitive personal data?

• We do not need your consent if we use your sensitive personal data in accordance with our rights and obligations in the field of employment and social security law.

• In limited circumstances, we may approach you for your written consent to allow us to process certain sensitive personal data. If we do so, we will provide you with full details of the personal data that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.

• You should be aware that it is not a condition of your contract with us that you agree to any request for consent from us.

Information about criminal convictions  

• We may only use personal data relating to criminal convictions where the law allows us to do so. This will usually be where such processing is necessary to carry out our obligations and provided we do so in line with our data protection policy.

• Less commonly, we may use personal data relating to criminal convictions where it is necessary in relation to legal claims, where it is necessary to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.

• Where appropriate, we will collect personal data about criminal convictions as part of the recruitment process or we may be notified of such personal data directly by you in the course of you working for us.

What is the legal basis for processing your personal data?

Some of our processing is necessary for compliance with a legal obligation.

We may also process data if it is necessary to deliver a project or service, for the performance of a contract with you, or to take steps to enter into a contract.

We will also process your data in order to assist you in fulfilling your role in the council including administrative support or if processing is necessary for compliance with a legal obligation.

Sharing your personal data

Your personal data will only be shared with third parties including other data controllers where it is necessary for the performance of the data controllers’ tasks or where you first give us your prior consent. It is likely that we will need to share your data with:

• Our agents, suppliers and contractors. For example, we may ask a commercial provider to manage our HR/ payroll functions, or to maintain our database software;

• Other persons or organisations operating within local community.

• Other data controllers, such as local authorities, public authorities, central government and agencies such as HMRC and DVLA

• Staff pension providers

• Former and prospective employers

• DBS services suppliers

• Payroll services providers

• Recruitment Agencies

• Credit reference agencies

• Professional advisors

• Trade unions or employee representatives

How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is currently best practice to keep financial records for a minimum period of 8 years to support HMRC audits or provide tax information. We may have legal obligations to retain some data in connection with our statutory obligations as a public authority. The council is permitted to retain data in order to defend or pursue claims. In some cases the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for contract claims). We will retain some personal data for this purpose as long as we believe it is necessary to be able to defend or pursue a claim. In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed.

Your responsibilities

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your working relationship with us.

Your rights in connection with personal data

You have the following rights with respect to your personal data: –

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

1. 1. The right to access personal data we hold on you

• At any point you can contact us to request the personal data we hold on you as well as why we have that personal data, who has access to the personal data and where we obtained the personal data from. Once we have received your request we will respond within one month.

• There are no fees or charges for the first request but additional requests for the same personal data or requests which are manifestly unfounded or excessive may be subject to an administrative fee.

1. 1. The right to correct and update the personal data we hold on you

• If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.

1. 1. The right to have your personal data erased

• If you feel that we should no longer be using your personal data or that we are unlawfully using your personal data, you can request that we erase the personal data we hold.

• When we receive your request we will confirm whether the personal data has been deleted or the reason why it cannot be deleted (for example because we need it for to comply with a legal obligation).

1. 1. The right to object to processing of your personal data or to restrict it to certain purposes only

• You have the right to request that we stop processing your personal data or ask us to restrict processing. Upon receiving the request we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data.

1. 1. The right to data portability

• You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.

1. 1. The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained

• You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).

1. 1. The right to lodge a complaint with the Information Commissioner’s Office.

• You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Transfer of Data Abroad

Any personal data transferred to countries or territories outside the European Economic Area (“EEA”) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing, if we start to use your personal data for a purpose not mentioned in this notice.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on this web page www.blackawtoncommunity.com.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:

Parish Clerk, Blackawton Parish Council

Email: parishclerk@blackawtoncommunity.com or 07979 391442

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Version History

Approved June 2018

Reviewed: July 2026

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Present: BPC and SHDC Cllr Rake, BPC Cllrs Coe, Hadow, Luckens, Oughton, and Thomas were present, as was Clerk A Thom. There were two members of the public present.

a. Open Forum

(i) Use of the Blackawton Cemetery Shed

The possible use of the shed to store some Wormcharming Festival equipment was discussed.

This may be feasible. A proposal can be considered by BPC in its next meeting, on 14 September 2026.

(ii) Blackawton Play-park

A member of the Playing Fields Committee discussed the current project for replacement and renewal of the playground equipment. There are two available S.106 fund pots, of £1,000 and of £20,000. The latter is allocated to use for the tennis court or a skate park, and there would be legal costs to reallocate those funds. The legal costs would come out of the S.106 funds. Cllr Rake will discuss the options with staff at SHDC.

b. Councillors Forum

(i) Proposal for Alteration of the Schedule to cut back vegetation growing on the Blackawton Churchyard Walls

A reduction from two annual cuts to one cut was proposed for possible habitat benefit. This will be an Agenda item on 14 September 2026.

(ii) Ragwort growing inside and outside Blackawton Churchyard
Ragwort has been identified. The meeting was asked whether it is notifiable.

(iii) Annual Community Cut in the Blackawton Churchyard

Sustainable Blackawton members who are interested in being involved have requested this year’s dates.

1. Apologies

Apologies for absence received from DCC Cllr Brazil were noted.

2. Declarations of Interest

None declared.

3. Minutes of Previous Meetings

It was resolved to approve the Minutes of the Meeting held 8 June 2026.

4. Report from South Hams District Council Councillor

SHDC Cllr Rake reported that the Government’s decision about the Local Government Reorganisation option it has chosen for Devon is expected on Thursday 16 July, with a briefing for Cllrs on Wednesday 15 July 2026. Allocation of assets and liabilities and splitting adult social services and children’s services will be complicated, particularly if as rumoured, the expanded Plymouth and Exeter option is chosen. That option’s expanded Torbay wasn’t consulted on.
Cllr Rake recommended attendance at SHDC’s Town & Parish Council Briefing on 24/9/26 about the new Planning decision-making process being imposed on SHDC.

5. Report from Devon County Council Councillor

Deferred in the absence of DCC Cllr Brazil.

6. Planning Applications

   1. South Hams District Council’s New Applications

The following were noted for information. BPC is not a statutory consultee.

• 1703/26/ARC Development At Sx 8052 5109 Town Farm School Lane Blackawton. Application for approval of details reserved by condition 20 (Traffic Management Plan) of planning consent 3878/18/VAR.

• 1611/26/COM On the way to Cornish Post Farm Blackawton TQ9 7AW. Notice of intent to install electronic communication apparatus comprising 21 wooden poles at 9mtrs high (Ref: WH3MKF0B).

The following premises licence application was noted. Comments have closed. No extraordinary meeting was considered necessary to comment:

• Variation application to a premises licence (SHPL0458) from Steven Hanson, Woodlands Leisure Park, Blackawton, Totnes, TQ9 7DQ.

7. French Furze Development

Cllr Oughton reported that the planned public residents meeting happened on 17/6/26 and that the meeting was told that the developer has missed the target date for submission of the Section 73 Application to SHDC. The target date was 18/5/26 and is now 3/8/26. He reported that the meeting was told by the developer that the snagging items for the business units are complete. However Cllrs Rake and Thomas are the Business Units CIC Directors and said that they have carried out a recent site visit and no further progress has been made with that work. Cllr Ougton also reported that the French Furze public meeting was told that the Business Units CIC Directors withdrew from a handover meeting scheduled for 17/6/26. However the Directors (Cllrs Rake and Thomas) said that they were only invited to that meeting with a day’s notice, and were not able to be available due to the short notice. It was agreed to write to the developer about what appear to be misrepresentations.

Cllr Rake reported that because there are no major snags left to complete in the Business Units, if the expected £20,000 grant is received from SHDC it is proposed to accept handover of the Business Units as is, in order to be able to progress and have the Business Units used.

8. Wind Turbine Feasibility Study

Cllr Coe discussed the Steering Group’s Report to the Parish Council on the project. There are ten landowners related to the sites shortlisted for more detailed assessment. Eight of those were known to the Steering Group (SG) and initial contact has been made by the SG with them. Seven of those landowners expressed interest. Those seven and the two landowners not known to members of the SG will be sent a landowners pack for their consideration. The SG has requested from the Study provider a list of project documents, confirmation of access protocols, and further detail about what is involved in some elements of Work Package 1. A Community information meeting might take place in September 2026. The SG is also discussing an offer of community engagement help from Energy Learning Network (three days assistance over the next six months).

9. Stonemason Works to the Blackawton Churchyard Walls

The meeting noted that the works commence on Monday 27 July, with Park Lane followed by Main Street, and will take a total of approximately four weeks. Cllrs will discuss the works with residents opposite the Main Street site, where the road will be narrowed.

10. Bus Shelter at Woodlands

It was noted that two panes of glass have been broken in the northbound bus shelter and their replacement is being investigated. The Clerk has asked the provider of the bus shelter for a price to replace the glass and to reinstall the external sign on the southbound shelter. As no reply has been received and their provisional timelines were long, the Clerk will contact local glaziers instead.

11. Finance

    1. Update on Current Financial Position

The meeting received the Reports, which show total funds of £75,473.65 and an unearmarked general fund of £25,344.00 at 30 June, and the Bank Reconciliation was signed.

1. 2. Payments

It was resolved to authorise the following payments:

• Clerk June Expenses Reimbursement £72.58

• Devon Association of Local Councils Bespoke Council Training £321.12

• Devon Association of Local Councils AI for Councils Training £42.00

• Grounds Maintenance Frequent cuts 10 and 23 June 2026:
  Churchyard £210.00 & Cemetery £228.00

The following payments authorised since the last monthly meeting were noted:

• Bus Shelter Cleans March 2026 £252.00

• Website annual hosting £115.00

1. 1. Grant Requested from BPC

• It was resolved to approve the request from the Ivybridge & District Community Transport Association (West Dart Bus) for the budgeted grant of £300.

1. 1. Receipts

• The receipt of a grant of £2,000 from South Hams District Council towards the restoration of the gates of St Michael’s Churchyard was noted.

12. Review of Data Protection Compliance

The ongoing data audit was noted. The Action Items in the Clerk’s Report were addressed by the meeting.

It was agreed that in BPC’s situation it is not necessary to appoint a Data Information Officer to respond to requests in the Clerk’s absence. Cllrs and Steering Group Committee members will be given checklists to complete and return. It was noted by one Cllr that with the use of cloud folders to provide documents, they no longer need to download documents to their own devices. The meeting agreed to start with automated deletion of Cllr old emails two years or older, and that the Clerk would find out if this could be done centrally. The Clerk is obtaining further advice on the specific data protection legal basis for some of the Parish Council’s activities. It was resolved to approve the reviewed/new: Privacy Policy, Public Privacy Notice, and Role Holder Privacy Notice. It was noted that management of data protection is always an ongoing project.

13. Correspondence

The following were noted or considered:

• SHDC Joint Local Plan: Notice of scoping consultation to gather views from 16/7/26-14/9/26 & forthcoming consultation.
  Cllr Rake noted that a draft Plan will start to have weight in planning decisions and will aid the new authority (which will be formed as a result of the current Local Government Reorganisation). SHDC can’t meet the Governments new housing supply requirements and this is the best method of protection.

• Invitation South Devon National Landscape Partnership meeting, 17/7/26 10am Hybrid.

• Invitation SHDC Town & Parish Council Briefing: Planning Decision-Making Process 24/9/26 5:00pm Online.

• Invitation Scribefest 2026 Online Conference for Town, Parish and Community Councils 17/9/26 9:30am-4:00pm.

14. Next Meeting

It was confirmed that the next meeting of the Parish Council will be held on Monday 14 September at 7:30 p.m.

15. Closure of the Meeting

It was not necessary to exclude the public and press during consideration of the following item because of the commercial-in-confidence nature of the business in the next Item.

16. Wind Turbine Feasibility Study

No matters discussed.

The meeting closed at 20:58.

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To ensure the safety of the public and contractors, the following traffic management measures will be in place:

1. Park Lane: FULL ROAD CLOSURE

• Start Date: Tuesday 28 July

• Expected Duration: Approximately 2½ weeks

• Access: The road will be closed to all through-traffic for the duration of this phase.

2. Main Street: ROAD NARROWING

• Start Date: Following the completion of Park Lane

• Expected Duration: Approximately 1½ weeks

• Access: The road will remain open, but narrowed.

Please Note: These dates are estimates and subject to change.

We thank you for your patience and cooperation while these important works are completed.

Questions?
Blackawton Parish Clerk
☎ 07979 391442 ✉ parishclerk@blackawtoncommunity.com

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You are hereby summoned to attend the monthly meeting of Blackawton Parish Council to be held on Monday 13 July 2026 at 7:30 p.m. in Blackawton Village Hall for the purpose of transacting the following business.

a. Open Forum

The Chair invites Questions from Parishioners.

b. Councillors Forum

Cllrs may raise items for attention or for future consideration.

AGENDA

1. Apologies

To receive apologies for absence

2. Declarations of Interest

To receive declarations of Members’ interests in Agenda items

3. Minutes of Previous Meetings

To approve Minutes of the Meeting held 8 June 2026.

4. Report from South Hams District Council Councillor

5. Report from Devon County Council Councillor

6. Planning Applications

   1. South Hams District Council’s New Applications

For information:

• 1703/26/ARC Development At Sx 8052 5109 Town Farm School Lane Blackawton. Application for approval of details reserved by condition 20 (Traffic Management Plan) of planning consent 3878/18/VAR.

• 1611/26/COM On the way to Cornish Post Farm Blackawton TQ9 7AW. Notice of intent to install electronic communication apparatus comprising 21 wooden poles at 9mtrs high (Ref: WH3MKF0B).

To note the following premises licence application. No extraordinary meeting was considered necessary to comment:

• Variation application to a premises licence (SHPL0458) from Steven Hanson, Woodlands Leisure Park, Blackawton, Totnes , TQ9 7DQ

7. French Furze Development

To receive an update.

8. Wind Turbine Feasibility Study

To receive the Steering Group’s Report.

9. Stonemason Works to the Blackawton Churchyard Walls

To note that the works commence Monday 25 July, Park Lane followed by Main Street, and will take a total of approximately four weeks.

10. Bus Shelter at Woodlands

To note that two panes of glass in the northbound shelter have been broken and replacement is being investigated. The reinstallation of the external sign on the southbound shelter will be investigated simultaneously.

11. Finance

    1. Update on Current Financial Position

To receive Reports and sign Bank Reconciliation.

1. 2. Payments

To authorise the following payments

• Clerk June Expenses Reimbursement £72.58

• Devon Association of Local Councils Bespoke Council Training £321.12

• Devon Association of Local Councils AI for Councils Training £42.00

• Grounds Maintenance Frequent cuts 10 and 23 June 2026:
  Churchyard £210.00 & Cemetery £228.00

Payments authorised since the last monthly meeting

• Bus Shelter Cleans March 2026 £252

• Website annual hosting £115.00

1. 1. Grant Requested from BPC

• To consider the request from the Ivybridge & District Community Transport Association (West Dart Bus) for the budgeted grant of £300.

1. 1. Receipts

• To note the receipt of a grant of £2,000 from South Hams District Council towards the restoration of the gates of St Michael’s Churchyard.

12. Review of Data Protection Compliance

To note the ongoing data audit. To consider the Clerk’s Report and its Action Items.

To consider approval of reviewed/new: Privacy Policy, Public Privacy Notice, and Role Holder Privacy Notice.

13. Correspondence

To note or consider:

• SHDC Joint Local Plan: Notice of scoping consultation to gather views from 16/7/26-14/9/26 & forthcoming consultation.

• Invitation South Devon National Landscape Partnership meeting, 17/7/26 10 am Hybrid.

• Invitation SHDC Town & Parish Council Briefing: Planning Decision-Making Process 24/9/26 5:00 pm Online

• Invitation Scribefest 2026 Online Conference for Town, Parish and Community Councils 17/9/26 9:30 am-4:00 pm

14. Next Meeting

To confirm the next meeting of the Parish Council will be held on Monday 14 September at 7:30 p.m.

15. Closure of the Meeting

To consider a resolution, in accordance with the 1960 Public Bodies (Admission to Meetings) Act, to exclude the public and press during consideration of the following item(s) because of the commercial-in-confidence nature of the business.

16. Wind Turbine Feasibility Study

To receive an update on commercial-in-confidence aspects of the feasibility study.

PRESS AND MEMBERS OF THE PUBLIC ARE VERY WELCOME TO ATTEND

Annette Thom

Parish Clerk

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